The Dovetail Guide To Hiring A Nanny.
So, you’re ready to bring a nanny into your family’s life – someone who’s going to support, care for, and perhaps even wrangle your little ones when needed. But before you dive in, you'll want to tick off a few legal “to-dos” to keep things above board. Luckily, we’ve put together a quick (and even a bit fun) guide to help you get your nanny journey off to the best possible start.
Tip 1: Nannies Are Employees, Not Contractors
You might be tempted to treat a nanny like a freelancer, but they’re classified as employees in the UK. That’s because they work set hours, perform specific tasks, and usually follow your lead in the work environment. As an employee, your nanny is entitled to certain protections, so make sure you register as an employer with HMRC (the tax man!) when you hire.
Tip 2: National Minimum Wage
Nannies are covered by the UK’s minimum wage laws, which means you need to pay them at least the National Minimum Wage or the National Living Wage if they’re 23 or older. If you’re in London, a higher living wage is often recommended – it’s all about fairness and showing your nanny you care!
Tip 3: Payroll and Taxes – Keeping It Painless
Here’s the good news: even if maths isn’t your thing, you’ve got options! You can set up payroll yourself or hire a nanny payroll service to handle the nitty-gritty. You’ll need to deduct things like Income Tax and National Insurance from your nanny’s pay and then pay these to HMRC. It’s a bit of a job, but remember, it’s all about making sure your nanny’s pay is fully compliant and legal.
Tip 4: Paid Holidays, Sick Leave & Maternity Leave
In the UK, your nanny is entitled to up to 5.6 weeks of paid holiday each year (that’s 28 days if they’re full-time!). You’ll also want to factor in sick leave and statutory maternity or paternity leave, as required by UK law. Clear holiday arrangements upfront to make everyone’s life easier and help you build a strong, supportive relationship.
Tip 5: Get It in Writing – The Employment Contract
Think of the contract as a solid foundation for you and your nanny. It covers the essentials: duties, hours, pay, holiday, sick leave, and notice periods. Make sure both you and your nanny sign it, so you both know where you stand. Plus, it’s a great way to ensure a smooth start and avoid misunderstandings down the line.
Tip 6: Don’t Forget Employer’s Liability Insurance
This one’s easy to overlook but super important. By law, you’re required to have employer’s liability insurance, which covers any work-related accidents. Most home insurance policies offer it as an add-on, so check with your provider. It’s worth it to keep everyone safe and secure!
Tip 7: Background Checks – For Everyone’s Peace of Mind
While it’s not a legal must-have, many families opt for a DBS (Disclosure and Barring Service) check – and for good reason. Knowing your nanny’s background is legitimate can offer great peace of mind, so it’s well worth considering, especially if your nanny will have sole charge of the kids.
Tip 8: Right to Work in the UK (Good Ol’ Paperwork)
To legally hire a nanny, you’ll need to verify that they have the right to work in the UK. This is done using a quick ID check, such as a passport or visa documentation. You’ll then keep a copy on file to cover all your legal bases.
Tip 9: Communication and Care Make All the Difference
Getting the legalities right is key, but don’t forget that kindness, clear communication, and a positive working relationship will truly make your nanny’s experience special. Showing that you care about their well-being (and that of your kids!) is what will set your family apart.
With these tips in mind, you’re ready to welcome a nanny into your home legally, responsibly, and confidently. You’ve got this - now go find that amazing caregiver who’ll be a wonderful addition to your family!
